Visitor management that sets the tone
Give every visitor a positive experience with effortless and welcoming visitor management. From simple registration and automatic check-in to real-time host notifications, Gfacility ensures guests feel instantly welcome and can join their meeting with full focus.
Search, check-in, renew
- Use smart room signage for easy check-ins
- Extend meetings directly from the signage
- Instantly find an available room
- Tackle no-shows effectively
- Ensure optimal utilisation of meeting rooms
- Provide peace of mind for users
Transform meetings
With our all-in-one meeting solution and room reservation system, you don’t just support meetings – you streamline how your organisation comes together. The Meeting Management Module goes beyond bookings to coordinate attendees, visitors, and catering – cutting friction and saving time.
Everything you need
Overviews and filters
Quickly find the relevant information through user-friendly overviews with advanced filtering capabilities.
Notifications
Receive timely notifications for important updates, tasks and reservations.
Workflows
Automate (approval) processes and streamline tasks with customised tailored workflows.
Catalogue and policies
Attractive catalogue with detailed room information and flexible rules to control who can book which rooms, and when.
Communications
Easy communication via email, with all correspondence automatically linked to the booking space.
Analysis & reporting
Get valuable insights from edetailed analyses and flexible reporting.
Mobile app
Work anywhere with the convenient mobile application, designed for maximum flexibility.
Reviews
Collect feedback and provide insightful ratings to monitor quality.
Visitor badges
Create and print customised visitor badges for a professional and personalised welcome.
Google integrations
Google Calendar plug-in and user integrations.
Microsoft integrations
Microsoft Outlook plug-in and user integrations.
Frequently asked questions
What is Visitor management software?
Visitor management software is a digital system that tracks, manages, and records visitor activity in your building or office. Instead of relying on paper sign-in sheets, it automates the entire process - from pre-registration and touchless check-in to badge printing, host notifications, and data reporting. Modern visitor management systems (VMS) such as Gfacility improve security, streamline reception workflows, and create a professional, personalised welcome for every guest.
How does a visitor management system improve our reception process?
Gfacility offers a smart and user-friendly room booking solution to help employees easily reserve meeting rooms, huddle spaces, or other workspaces - all integrated within your existing tools.
Can I integrate Gfacility with Outlook or Google Calendar?
Yes. Gfacility seamlessly integrates with both Microsoft Outlook and Google Calendar, ensuring real-time synchronization of bookings and preventing double reservations.
Can I manage room bookings via a mobile app or kiosk?
Yes. Gfacility seamlessly integrates with both Microsoft Outlook and Google Calendar, ensuring real-time synchronization of bookings and preventing double reservations.
Does the system support recurring or group bookings?
Absolutely. Gfacility supports recurring bookings and team reservations, making it ideal for regular meetings or team collaboration sessions.
Is the room availability shown in real-time?
Absolutely. Gfacility supports recurring bookings and team reservations, making it ideal for regular meetings or team collaboration sessions.
Is it possible to set booking rules or approval workflows?
Absolutely. Gfacility supports recurring bookings and team reservations, making it ideal for regular meetings or team collaboration sessions.
How does Gfacility help reduce no-shows?
Absolutely. Gfacility supports recurring bookings and team reservations, making it ideal for regular meetings or team collaboration sessions.
Can I use Gfacility to manage other shared resources (like parking or equipment)?
Yes. Gfacility’s flexible booking engine goes beyond meeting rooms - it can also be used to manage parking spaces, company vehicles, equipment, or other shared resources.
How secure is Gfacility Room Booking?
Yes. Gfacility’s flexible booking engine goes beyond meeting rooms - it can also be used to manage parking spaces, company vehicles, equipment, or other shared resources.
How do I get started with Gfacility?
Yes. Gfacility’s flexible booking engine goes beyond meeting rooms - it can also be used to manage parking spaces, company vehicles, equipment, or other shared resources.
How do I get started with Gfacility?
Yes. Gfacility’s flexible booking engine goes beyond meeting rooms - it can also be used to manage parking spaces, company vehicles, equipment, or other shared resources.
How secure is Gfacility Room Booking?
Yes. Gfacility’s flexible booking engine goes beyond meeting rooms - it can also be used to manage parking spaces, company vehicles, equipment, or other shared resources.
How do I get started with Gfacility?
Yes. Gfacility’s flexible booking engine goes beyond meeting rooms - it can also be used to manage parking spaces, company vehicles, equipment, or other shared resources.
How secure is Gfacility Room Booking?
Yes. Gfacility’s flexible booking engine goes beyond meeting rooms - it can also be used to manage parking spaces, company vehicles, equipment, or other shared resources.
How do I get started with Gfacility?
Yes. Gfacility’s flexible booking engine goes beyond meeting rooms - it can also be used to manage parking spaces, company vehicles, equipment, or other shared resources.
How secure is Gfacility Room Booking?
Yes. Gfacility’s flexible booking engine goes beyond meeting rooms - it can also be used to manage parking spaces, company vehicles, equipment, or other shared resources.
From manual to meaningful
Booking a meeting room shouldn’t feel like a project on its own. With Gfacility, you skip the email chains, avoid double bookings, and make sure every meeting has the right space, people, and setup - without the usual hassle.
